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Evidence Guide: BSBPMG804 - Govern the portfolio

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPMG804 - Govern the portfolio

What evidence can you provide to prove your understanding of each of the following citeria?

Apply standards, models and approach

  1. Incorporate legislative, regulatory or business requirements and changes into portfolio management decisions and controls
  2. Apply disciplined governance arrangements, supported by appropriate methods and controls, to projects and programs within the portfolio
  3. Implement a supportive and coherent relationship between business strategy and project portfolio
  4. Ensure that all projects/programs within the portfolio have an approved plan containing authorisation points at which the business case is reviewed and approved on an ongoing basis to determine the continued validity of investment, organisational exposure and return
  5. Record and communicate decisions made at authorisation points
  6. Ensure members of delegated authorisation bodies have sufficient representation, competence, authority and resources to enable them to make appropriate decisions
  7. Support executive management to ensure appropriate independent assurance of projects/programs occurs
  8. Clearly define criteria for reporting project status and for the escalation of risks and issues to the levels required by the organisation
  9. Foster trust by engaging portfolio stakeholders at a level that is commensurate with their importance to the organisation
Incorporate legislative, regulatory or business requirements and changes into portfolio management decisions and controls

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply disciplined governance arrangements, supported by appropriate methods and controls, to projects and programs within the portfolio

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement a supportive and coherent relationship between business strategy and project portfolio

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure that all projects/programs within the portfolio have an approved plan containing authorisation points at which the business case is reviewed and approved on an ongoing basis to determine the continued validity of investment, organisational exposure and return

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record and communicate decisions made at authorisation points

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure members of delegated authorisation bodies have sufficient representation, competence, authority and resources to enable them to make appropriate decisions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support executive management to ensure appropriate independent assurance of projects/programs occurs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clearly define criteria for reporting project status and for the escalation of risks and issues to the levels required by the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Foster trust by engaging portfolio stakeholders at a level that is commensurate with their importance to the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop the portfolio charter

  1. Prepare and regularly review a portfolio charter, which clearly establishes portfolio governance and management roles, authorities, approval limits, responsibilities and the scope of portfolio control
Prepare and regularly review a portfolio charter, which clearly establishes portfolio governance and management roles, authorities, approval limits, responsibilities and the scope of portfolio control

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Apply standards, models and approach

1.1 Incorporate legislative, regulatory or business requirements and changes into portfolio management decisions and controls

1.2 Apply disciplined governance arrangements, supported by appropriate methods and controls, to projects and programs within the portfolio

1.3 Implement a supportive and coherent relationship between business strategy and project portfolio

1.4 Ensure that all projects/programs within the portfolio have an approved plan containing authorisation points at which the business case is reviewed and approved on an ongoing basis to determine the continued validity of investment, organisational exposure and return

1.5 Record and communicate decisions made at authorisation points

1.6 Ensure members of delegated authorisation bodies have sufficient representation, competence, authority and resources to enable them to make appropriate decisions

1.7 Support executive management to ensure appropriate independent assurance of projects/programs occurs

1.8 Clearly define criteria for reporting project status and for the escalation of risks and issues to the levels required by the organisation

1.9 Foster trust by engaging portfolio stakeholders at a level that is commensurate with their importance to the organisation

2. Develop the portfolio charter

2.1 Prepare and regularly review a portfolio charter, which clearly establishes portfolio governance and management roles, authorities, approval limits, responsibilities and the scope of portfolio control

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Apply standards, models and approach

1.1 Incorporate legislative, regulatory or business requirements and changes into portfolio management decisions and controls

1.2 Apply disciplined governance arrangements, supported by appropriate methods and controls, to projects and programs within the portfolio

1.3 Implement a supportive and coherent relationship between business strategy and project portfolio

1.4 Ensure that all projects/programs within the portfolio have an approved plan containing authorisation points at which the business case is reviewed and approved on an ongoing basis to determine the continued validity of investment, organisational exposure and return

1.5 Record and communicate decisions made at authorisation points

1.6 Ensure members of delegated authorisation bodies have sufficient representation, competence, authority and resources to enable them to make appropriate decisions

1.7 Support executive management to ensure appropriate independent assurance of projects/programs occurs

1.8 Clearly define criteria for reporting project status and for the escalation of risks and issues to the levels required by the organisation

1.9 Foster trust by engaging portfolio stakeholders at a level that is commensurate with their importance to the organisation

2. Develop the portfolio charter

2.1 Prepare and regularly review a portfolio charter, which clearly establishes portfolio governance and management roles, authorities, approval limits, responsibilities and the scope of portfolio control